Deadline: June 21, 2019
Date posted: May 21, 2019
Salary: Commensurate with experience
Employment Type: Independent Contractor
Position Responsibilities: Serve as chief staff officer for 62-year-old national professional membership association of 700+ teachers, scholars, administrators, and graduate students of theatre in universities and colleges. Budget of $300,000 plus reserve fund of $900,000. Seeking individual as an independent contractor, hiring subcontractors to complete staff responsibilities as needed, and providing a headquarters office, phone and 800-number.
Manage 17- member Executive Committee (Board), three standing committees, and 1 part-time independent contractor (Web Services Manager). Includes planning and management of two yearly in-person meetings, conference calls as scheduled, and all hotel logistics related to these events. Provide staff assistance to committees as requested by committee chairs.
Assist in all functions related to Executive Committee (Board), including, but not limited to:
- Nominating Committee assistance;
- Board development and training;
- Strategic planning input;
- Oversight of bylaws.
Publications: Oversee vendor relationship with university press that manages society’s peer-reviewed journal.
Finance: Responsible for all financial operations of the society, including management of the following functions: budgeting, tax filings, bookkeeping services and financial books, and oversight of investment portfolio.
Conference: Administer planning and production of annual conference in November with estimated attendance of 650 members. Tasks include:
- Oversight of proposal planning activities, to include scheduling of 8-9 plenary sessions, 20+ working sessions, and events during the four-day conference;
- Oversight of current hotel contracts and logistics and negotiating hotel contracts for future meetings (2022 conference hotel to be selected in Spring 2020);
- Management of conference onsite program book production;
- Management of pre-registration process through web-based platform;
- Management of onsite hotel logistics, including audio visual, meeting room sets, food and beverage, and all tangential conference-related activities;
- Conference budget management and post-conference close out.
Provide for and maintain a national office presence, telephone and 800 – line services. Subcontract with independent contractors as needed to fulfill the Scope of Work, managing regular communications with board and membership on an ongoing basis, and completing all assigned functions from the President of the Society.
1) Serve as the chief staff executive in conducting business on behalf of the society.
2) Prepare, recommend and monitor the annual budget for the society.
3) Oversee and administer all society programs and services, including but not limited to membership and conference database maintenance
4) Manage and supervise subcontractors for the society in accordance with the organization’s policies and applicable laws.
5) Support the governance structure of the society through the coordination and management of Executive Committee meetings and committee activities.
6) Consult on and implement strategic planning activities of the society.
7) Consult with the leadership regarding bylaws including elections, Annual Membership Meeting, etc.
8) Ensure compliance with all non-profit legal and financial requirements.
Qualifications for Executive Director:
Experience: Minimally five (5) years’ experience in association management with at least 2 years in a senior level management position; and/or meeting management expertise with at least two years’ experience in nonprofit settings. Volunteer and board recruitment and management experience needed. Staff management experience required.
Equivalent skills and experience in an academic setting will be considered.
Budget management experience at $300,000 level and above. Measurable career record of proven financial acumen in an organization of a similar size and complexity.
Experience working and managing the publishing of a professional, peer-reviewed journal preferred.
Excellent interpersonal and team building skills, with effective written and verbal communication skills for fostering key internal and external relationships.
- Visionary skills: capable of anticipating and addressing industry challenges and opportunities.
- Experience in successful advocacy, capacity building and engagement with allied organizations and related constituencies.
- Experience developing and implementing strategies for achieving advocacy objectives as well as organizing and managing multiple priorities.
B.S. or B.A., minimally, preferably in non-profit management, arts management, or business.
Graduate education in theatre, performance studies or related arts desirable.
Certified Association Executive (CAE) – desired
Certified Meeting Planner (CMP) – desired
Salary commensurate with experience.
The American Society for Theatre Research is an equal opportunity employer, and does not discriminate in employment on any basis including but not limited to race, color, age, sex, religion, gender, disability, or any other basis prohibited by federal, state or local law where we do business.
Please send cover letter and resume to Nancy Erickson, MBA, CAE, Management Consultant.
ASTR; 303-530-3490; email@example.com.